Background

UW-Madison is part of the UW-System-wide site license which includes most Esri products. The UW-Madison portion is currently administered through the Land Information and Computer Graphics Facility (LICGF). In essence, in exchange for $27,000 per year in maintenance, UW-Madison has unlimited rights to copy and install Esri products for use by campus departments, institutes, and centers.  Master copies of the media are kept at LICGF, and can be checked out for installation.  A copy of the User's Agreement for the UW-Madison is here.

Technical support

UW-Madison has up to six people authorized to contact Esri for technical support.  You will not be able to submit requests to Esri directly... you must go through one of the authorized Esri specialists. (Microsoft Excel Spreadsheet - Note: please look for the "esri_specialist" tab in the spreadsheet... tech support requests should NOT go to the "esri_primary" contacts. )

Student Versions of ArcGIS

Esri offers an ArcGIS Student license for use by students taking GIS-related courses or programs at the UW-Madison. Faculty need only to fill out the following webform on the Esri site to receive copies or activation codes for software for distribution to students:  www.esri.com/industries/apps/education/offers/promo/index.cfm

Student software is at the ArcInfo license level and includes the Spatial Analyst, 3D Analyst, Geostatistical Analyst, Data Interoperability, Publisher, Schematics, Tracking Analyst, ArcScan, Maplex and Network Analyst extensions.  The license will time-out one year from registration.  Here's the FAQ.

Departments

If you are in one of the following departments, you can get ESRI software installation media directly from your departmental support staff:

Botany
Business School
DoIT
Geography
Forest and Wildlife Ecology
Landscape Architecture
Rural Sociology
Sea Grant
Soil Science
URPL

ESRI Announcement List

We now have an email distribution list for campus users, where will be posted announcements of updates, patches, etc, and where users are encouraged to share information, ask questions, and even announce projects they are undertaking using Esri software. To join, send a blank email to: This e-mail address is being protected from spambots. You need JavaScript enabled to view it or fill in the form at http://www.lic.wisc.edu/gis_help.htm

For More Information:

This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Campus Esri Account Manager
Land Information and Computer Graphics Facility
550 Babcock Drive, Rm B102
Madison, WI 53706
Phone: (608) 263-5534

Fee Schedule for ESRI Products  

The following breakdown is for desktop Esri products. Fees are collected by the UW-Madison LICGF on or before August 31 of each year to pay the annual Site License fee to Esri.

To decrease the complexity of maintaining the site license, including bookkeeping and database management, we have made changes to the structure of site license fees. We are now offering a Departmental license, network license, and individual machine licenses for unlimited numbers of products.

We have an order form available in pdf format for licenses. 

• Individual Licenses
• Network License
• Departmental License

Individual Licenses

For those who only want one or a few of the products, on one CPU. We encourage interested parties to contact their departments or MIS folks about purchasing network or departmental licenses. 
You must download this printable order form and send it in with a requisition to LICGF, 550 Babcock Drive, Rm B102.

*Note: ArcGIS Server and Desktop together $650.

Our yearly fees are small (~10%) compared to the yearly maintenance charged by Esri for these products retail, and the street prices of these software packages range from $100 (BusinessMap ) to $26,000 (Arc/Info NT).

Registration fees are one-time for new users of each software package per order. A copy of the installation DVD is available for $15  Upgrades are free. 

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Network CPU Licenses for Multiple Products

For labs at one site with a software server, and multiple machines (more than five) capable of running the software, but unspecified number actually doing so, the following per server:
You must download this printable order form (Adobe PDF) and send it in with a requisition to LICGF. 

*Note: Version 10 is most recent, version 9 equires a $50 hardware key for each server.

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Unlimited Departmental Licenses for Multiple Products

The definition of Department might have to be negotiated, but to encourage full use of the tools, and streamline records and invoices, we offer the following departmental licenses. We will provide the department with source installation CDs, a set of Data CDs, and updates as soon as they become available. 
You must download this printable order form and send it in with a requisition to LICGF. 

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Available Extensions

ArcGIS Desktop: Spatial Analyst, 3d Analyst, Network Analyst, Geostatistical Analyst, ArcPublisher, MapPlex, Schematics, Business Analyst, Workflow Manager, Tracking Analyst